This privacy notice applies to all living persons whose personal data is collected by Layla Moran MP or her office staff or volunteers (data subjects), in line with the requirements of the GDPR.
Layla’s office manager, Stephanie Ouzman, is responsible for ensuring that that this notice is made available to all data subjects either prior or as soon as possible after Layla’s office collects or processes their personal data. She acts as the Data Protection Officer for Layla’s offices.
All employees or volunteers in Layla Moran’s office who interact with data subjects are responsible for ensuring that this notice is drawn to the data subjects’ attention.
3. Privacy Notice
3.1 Who are we?
This is the constituency and Westminster offices for Oxford West & Abingdon. The current member for Oxford West & Abingdon is Layla Moran. The offices discharge the duties and function of an elected Member of the UK Parliament. The offices provide advocacy, advice and information on Government departments and policies, and representation to the constituents of Oxford West & Abingdon.
Layla Moran MP and her Office Manager can be contacted directly here:
Unit 5C, Grange Court, Abingdon Science Park, Barton Road, Abingdon OX14 3NB
Tel: 01865 245635 Email: firstname.lastname@example.org
The personal data we would like to collect from you is:
- Your name, address, telephone number and email address (if applicable)
- Information about your situation if you wish us to raise issues on your behalf (casework). This can include sensitive personal data, such as your medical condition (special categories of personal data).
- Information about other avenues of help and assistance that you have followed before contacting Layla
- Your date of birth, passport number, Home Office reference number (if applicable)
- If you are acting on behalf of a third party, their contact details and date of birth (if applicable) and their relationship to you
- Copies of correspondence from and to you relating to the issue you have raised with Layla.
Layla and her office staff and volunteers will use this personal data to advocate with Government departments or other organisations on your behalf, or to represent you by raising this issue in Parliament. We will also use this data to tell you the actions that she has taken, and to keep you up to date on the progress of your case or the issue that you have raised.
Our legal basis for processing your data is in the public interest, including pursuing the interests of democracy, by advocating for Layla’s constituents or representing them in Parliament.
Certain data are classified under GDPR as special categories. These are information about your race, ethnic origin, political opinions, religious beliefs, philosophical beliefs, trade union membership, genetic data, biometric data, health data, your sex life and sexual orientation. Layla will not collect or process this data unless it is directly relevant to the issues you have raised with her.
The “Elected Representatives condition” allows Layla and her staff and volunteers to handle your personal data in order to take action in connection with requests from you, without obtaining explicit written consent. However, there are instances in which we will ask you for consent and these will be:
* If we are at all unclear about your wishes
* When a third party organisation asks us for your consent before passing data that they hold about you to us
Layla and her staff and volunteers may pass your personal data onto third parties without obtaining your explicit consent where it is clear that this is your wish or where it is in your best interests for us to provide the advocacy that you have requested. Third party organisations include: Government Ministers and Departments, the local authorities in the area in which you live, and other organisations directly involved with or relevant to the issue you have raised. We will pass on the minimum data needed in each case, and will only pass your personal data onto organisations that are directly relevant to your issue.
If we are in any doubt about your wishes, we will contact you before passing on any personal data to other organisations. If you have any explicit wishes in regard to us passing any of your data on in this way, please contact us.
3.4 Retention period
If you have contacted us with an issue (casework) we will hold your data until the end of the parliament in which you first contacted us, except in the following instances:
If your case is not resolved before the end of the Parliament
If we have a reasonable expectation that you will be contacting Layla again, whether on the same issue or to raise a new one
If your issue is one that is likely to be raised again (by another constituent) and we will need to look back to compare processes and outcomes
If you have contacted Layla with a diary request, then we will hold your data for 12 months after the event, except where we have a reasonable expectation that you or your organisation will contact Layla again with future diary requests or where we expect to contact your or your organisation again with proactive diary requests.
3.5 Your Rights as a Data Subject
At any point, while we are in procession of or processing your personal data, you, the data subject have the following rights:
Right of access – you have the right to request a copy of the information we hold about you
Right of rectification – you have the right to correct data that we hold about you that is inaccurate or incomplete
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records
Right to restriction of processing – where certain conditions apply, you have the right to restrict processing of your data
Right of portability – you have the right to have the data we hold about you transferred to another organisation
Right to object – you have the right to object to certain types of processing (such as direct marketing)
Right to object to automated processing
Right to judicial review – in the event that Layla Moran refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in 3.6 below.
If you wish to make a complaint about how your personal data is being processed by Layla Moran’s offices, or how your complaint has been handled, you have the right to lodge a complaint directly with Layla’s Data Protection Officer and with the Supervisory Authority, the Office of the Information Commissioner.
The details for each of these are as follows:
DPO for Layla Moran’s office: Stephanie Ouzman, Office of Layla Moran MP, 27 Park End Street, Oxford OX1 1HU 01865 245635 email@example.com
ICO: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF https://ico.org.uk 01625 545745
3.7 Privacy statement
Read more about how and why we use your data here